Free Executive Coaching Contract Template

Free, lawyer-approved template
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Table of contents

What is an executive coaching contract or coaching agreement? 

An executive coaching agreement, also known as a coaching contract, is a document that outlines the terms and conditions of a coaching relationship between a coach and a client. It serves as a formal agreement that defines the roles and responsibilities of both parties and sets out the goals and objectives of the coaching relationship.

Why do you need an executive coaching agreement? 

There are several reasons why an executive coaching agreement is important:

  • It helps to establish clear expectations for the coaching relationship. The agreement should outline the coaching process, including the frequency and duration of coaching sessions, and any other expectations or commitments from both the coach and the client.
  • It provides a framework for the coaching relationship. The agreement should outline the objectives of the coaching and how progress will be measured. It should also outline any confidentiality or non-disclosure agreements.
  • It helps to protect both parties. The agreement should outline any potential liabilities or risks associated with the coaching relationship and how they will be addressed.

Overall, an executive coaching agreement is an important tool that helps to ensure that both the coach and the client are clear on their roles and responsibilities, and that the coaching relationship is productive and effective.

What to include in an executive coaching agreement? 

The high level sections to include would be payment terms, program length, description of services, intellectual property rights, termination clause, cancellation policy, liability, disclaimer and other details.

In layman terms, you’ll want to cover: what are we signing up for, what are the rules of engagement and what are the policies around ending the engagement. 

If you want to learn more about these individual sections, we wrote an article about coaching contract terminology.

What is a good cancellation policy for executive coaching?

A good cancellation policy is one that is fair to both the business and the client. It should be clearly stated and easy to understand, and it should allow for flexibility while also protecting the business from last-minute cancellations or no-shows.

Here are some key elements that a good cancellation policy might include:

  • Notice period: The policy should specify how much notice a client needs to give in order to cancel or reschedule an appointment or service. This could be a certain number of days, hours, or even minutes, depending on the type of business and the length of the service.
  • Cancellation fees: The policy should outline any fees that may be charged for cancellations or rescheduling, and under what circumstances they will be applied. For example, a business might charge a fee for cancellations with less than 24 hours' notice.
  • Refunds: The policy should outline any circumstances under which a client is entitled to a refund, and how the refund will be processed.
  • Special circumstances: The policy should allow for flexibility in cases of emergency or unforeseen circumstances. For example, a business might allow a client to reschedule or cancel an appointment without penalty if they are sick or experiencing a personal emergency.

Overall, a good cancellation policy is transparent, fair, and clear, and it helps to protect both the business and the client.

How do you sign coaching agreements? 

There are a number of ways to have a legally binding digital signature. 

We’re not lawyers, so this isn’t legal advice. We did however, speak to some great lawyers and there’s a couple ways you can digitally “sign” a coaching contract that would be valid in most countries around the world. 

One is to have a digital squiggly signature a la software like HelloSign or DocuSign. 

Another is to have a checkbox that states “I have read and agree to these terms”.

We have both within Practice, so it’s up to you which you want to use.

The best coaching contract template for executive coaches

Instead of creating your own coaching contract from scratch and questioning whether the legalese is valid. We worked with our lawyers to create a coaching contract template that you can use for your own business. 

Free for any coach to use.

Coaching Contract Templates

Legal is the least exciting part of a coaching business. But it's important. We worked with our lawyers to create coaching contract templates, free for any coach to use. Plus, a couple of sample agreements. Let us know where to send it:


Is this template actually free?

Yes, there's no catch. No account needed. We worked with our lawyers to draft a template that is flexible and completely customizable so you can use it in your own business.

Do I really need a coaching contract before I start coaching?

It's not mandatory to have a coaching contract in place before you do business with clients. However, you could open yourself up to potential legal issues and a lack of clarity on expectations from clients. You also tend to look more professional when you have a contract in place.

What other free resources do you have for coaches?

I'm glad you asked! We have an entire library of resources, but here are two of our most popular: First Session Coaching Template and Coaching Plan Template.


Practice is not a law firm and cannot provide legal advice. We provide information and you are responsible for the proper use of these materials. Practice DOES NOT provide legal advice, and users of this website should consult a lawyer for legal advice.

The information on the website is general legal information and should not be construed as legal advice to apply to any specific factual situation. If you are unsure whether your particular situation requires that a document be changed, you should consult a lawyer. Any use of the website DOES NOT create or constitute a solicitor-client relationship between Practice and a user of the website. As the law differs in each legal jurisdiction and may be interpreted or applied differently depending on your location or situation, the use of documents on the website is not a substitute for the advice of a lawyer.

Practice is not responsible for any loss, injury, claim, liability, damage, or consequential damage related to your use of Practice materials. Use of Practice materials is at your own risk. You agree to accept full responsibility for determining the value of and any use of the Practice materials, and for obtaining any needed assistance from a properly licensed lawyer to assess the appropriate uses for any Practice materials.