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How to Find the Best Tutorcruncher Alternatives for Your Tutoring Business

How to Find the Best Tutorcruncher Alternatives for Your Tutoring Business

Looking for a TutorCruncher alternative? Find the best fit for your business today with seamless appointment scheduling and time-saving automation!


Are you running an online tutoring business? If so, you're on a highly lucrative career path. In 2021, the global e-learning market surpassed $315 billion in revenue, and a huge chunk of that growth came from virtual tutoring services. This trend is expected to continue as more people turn to online tutoring for various reasons.

Of course, with this surge in demand comes the need for specialized software to help tutoring businesses manage everything behind the scenes. The right tutoring software can help you recruit and onboard new tutors, schedule lessons, deliver engaging online sessions, track student progress, handle payments, and much more.

But with so many options on the market, how do you know which tutoring software is right for you? Well, for some online tutors, using TutorCruncher has helped them keep their tutoring business organized. But while TutorCruncher has emerged as a popular choice for online tutoring businesses, it may not cater to everyone’s unique requirements and budget. That's where this article comes in. We’ll delve into the top TutorCruncher alternatives available and conduct a thorough comparison of their features, ease of use, integrations, pricing, and other essential factors. 

Note: If you're interested in becoming an online tutor, we have a great resource for you to learn how to become an online tutor and start your own tutoring business.

Whether you want to expand your tutoring business or start a new one, we have you covered. We’ll guide you in finding the ideal tutoring software that aligns with your specific needs and business goals. Let’s get started… 

Comparing TutorCruncher to Other Tutoring Software Programs 

Much like the demand for online tutors, the online tutoring software market is riding the same skyrocketing wave. In 2022, it was valued at a staggering $1.02 billion, and industry experts predict it'll reach $3.89 billion by 2030. That kind of growth shows these platforms play a major role in online tutoring businesses' success.

Now, if you’re already operating your own online tutoring business, TutorCruncher might be on your radar. It's a well-known tutoring software that helps online tutoring businesses operate smoothly. 

TutorCruncher allows users to: 

  • Manage accounts, payments, and communication
  • Provide a seamless tutoring experience
  • Integrate with websites for tutors and other online tools
  • Analyze business performance
  • And more

But even with all these hassle-free features, the surge in online tutoring's popularity has ushered in a parade of other innovative software contenders, some of which offer similar end-to-end functionality as TutorCruncher. So even if you've been a happy TutorCruncher user, you may be curious to see what else could best fit your needs.

The truth? Software for tutors is not a one-size-fits-all affair. Factors like your budget, tech stack, ease of use, preferences, and unique business needs all impact the ideal software solution for you. In other words, what works for one tutoring business might not work for another. 

That's exactly why it's worth exploring the top competitors—because the right tools can save you time, maximize efficiency, and provide the perfect framework to scale up your business.

Now let's take a closer look at TutorCruncher alternatives…

6 Top TutorCruncher Alternatives 

1. Practice

Practice is a top-notch CRM (customer relationship management) software designed to optimize your tutoring business operations and minimize administrative tasks. With Practice, you can streamline your workflow and focus more on providing quality tutoring services. 

Key Features of Practice:

  • Client Portal: Provide your students with a dedicated portal where they can access resources, track progress, and communicate with you.
  • Extensive Storage: Enjoy unlimited storage capacity to store and organize all your client information efficiently.
  • Time-saving Automation: Practice offers unlimited automation features, allowing you to automate repetitive tasks and save valuable time.
  • Appointment Scheduling: Efficiently schedule tutoring sessions and manage your calendar with ease.
  • Voice Notes and Memos: Easily send voice notes and memos to communicate important information effectively.
  • Preloaded Templates: Benefit from a wide range of preloaded templates for various tutoring-related documents and communications.
  • Forms and Contracts: Create and manage forms and contracts effortlessly within the software.
  • Google Calendar Integration: Connect multiple Google Calendars to sync and manage your tutoring appointments seamlessly.
  • File Support: Practice supports files up to 100 MB, enabling you to share resources and materials seamlessly.
  • Mobile Apps: Access Practice on the go with user-friendly iOS and Android apps for both tutors and clients.
  • Invoicing and Payment Processing: Generate professional invoices and receive payments directly through the software.

Note: Email templates and e-signatures are only available in the pro package, which requires an upgrade from the basic plan.


Practice offers a budget-friendly basic plan starting at $28 per month after a free trial period. This plan provides all the essential features to get your tutoring business up and running smoothly.

2. Teachworks

Teachworks is your go-to software for tutoring businesses. It speeds up scheduling and communication while offering growth tools like website plugins and performance reports.

Key Features of Teachworks: 

  • Convenient Appointment Booking: Allow clients to easily book and reschedule appointments, ensuring a smooth and hassle-free experience.
  • Easy Calendar Management: Seamlessly switch between different calendars and views to efficiently manage your tutoring schedule.
  • Automated Reminders: Keep everyone on track with automatic reminders for upcoming lessons, reducing no-shows and improving efficiency.
  • Efficient Lesson Notes: Record detailed lesson notes to track student progress, highlight areas of improvement, and provide valuable feedback.
  • Personalized Communication: Customize email templates to provide a personalized touch in your communication with clients, tutors, and staff.
  • Seamless Integration: Integrate Teachworks with popular online platforms like Lessonspace, Google Meets, and Zoom for seamless online tutoring sessions.
  • Flexible Billing Options: Customize your billing system to suit your tutoring business needs, offering convenient payment options for your clients.
  • Employee Resource Access: Grant your tutors and staff access to important resources and information, fostering collaboration and efficiency.

Note: Teachworks may present a challenge for some users during the onboarding process due to the absence of live phone support.


Teachworks provides flexible plans that can adapt to your business needs. You have the freedom to upgrade or downgrade whenever necessary. They kick things off with a 21-day free trial, after which it's $16.49 per month, plus $0.27 per student lesson monthly. There are also higher-priced growth and premium plans available.

3. TutorBird

TutorBird offers comprehensive management tools tailored for private tutors, test prep centers, and multi-tutor businesses.

Key Features of TutorBird: 

  • Student Management: Effortlessly oversee student profiles, contacts, and valuable notes for a seamless tutoring experience.
  • Effortless Scheduling: Harmonize your schedule by effortlessly syncing with widely-used calendars like Google, Apple, and Outlook. Stay on top of your appointments with automated reminders.
  • Easy Invoicing: Present a professional image with digital invoices that are a breeze to send. Elevate convenience by accepting online payments.
  • Learning Management: Elevate learning with the ability to share multimedia content and meticulously track student progress. Provide personalized feedback for maximum growth.
  • Marketing & Business Growth: Harness the power of SEO-optimized webpages and content to boost your online visibility. Benefit from built-in CRM and communication tools to streamline your growth journey.
  • Multi-Tutor Support: Effortlessly onboard and manage multiple tutors, ensuring a smooth tutoring operation. Customize the tutor portal and resources to align with your unique brand.

Note: While TutorBird boasts numerous strengths, some users have noted that the invoicing system lacks clarity.


TutorBird offers an affordable entry point, beginning at just $14.95 per month per tutor/admin. The best part? You'll have the privilege of exploring its full range of features for an entire 30 days, at no cost.

4. HoneyBook 

HoneyBook serves as an indispensable ally for creative entrepreneurs and freelancers, streamlining client bookings, project management, and payments within a unified platform. This business management software not only automates your daily tasks but also optimizes your productivity, allowing you to allocate more resources toward business growth.

Key Features of HoneyBook: 

  • Efficient Invoicing and Payments: Easily manage invoices, secure digital payments, and set up convenient payment schedules with automated reminders.
  • Professional Proposals and Contracts: Present compelling proposals, send invoices, and handle contracts with a touch of professional branding, ensuring a seamless client booking process.
  • Streamlined Scheduling: Share your personalized meeting link, enabling clients to book your services effortlessly. Fully customized to reflect your brand, the scheduling process includes confirmations and reminders.
  • Effortless Contracts: Gain peace of mind with secure online signatures and instant notifications as clients sign contracts.
  • Smart Automation: Maximize efficiency with custom step-by-step sequences that automate emails, tasks, and more, effectively saving your valuable time.
  • Seamless Integrations: Easily integrate with tools such as Zoom, QuickBooks, Zapier, Gmail, and Google Calendar for enhanced functionality.

Note: HoneyBook doesn't provide native integration with external payment processors, meaning you'd need to stick to HoneyBook's processor. Plus, their expense tracking function is fairly straightforward and manual, missing the ease of capturing receipt photos.


HoneyBook provides a range of pricing plans to choose from, with the entry-level plan beginning at $16 per month. For added flexibility, you can opt for month-to-month plans at slightly higher rates. What's even better is that HoneyBook extends a gracious offer of a free trial for every plan, enabling you to explore their features before making a decision.

5. Yo!Coach 

Yo!Coach is a white-label eLearning software that can be used to create a tutoring and consultation platform based on video conferencing functionality. The software is integrated with a suite of interactive features to enable smooth navigation and workflows for both learners and tutors.

Key Features and Benefits:

  • White Label eLearning Software: Customize the platform according to your brand identity.
  • API Integration: Expand your horizons by integrating with Google Analytics, Atomchat, Mailchimp, LessonSpace, Microsoft, Fixer, Zoom, and more.
  • Reports & Analytics: Gain insights into tutor and platform performance, making informed decisions.
  • Order Management: Monitor upcoming, canceled, and completed lessons, manage gift cards, and address reported issues.
  • Discussion Forum Module: Foster a community of trust through a discussion forum for queries, solutions, and content updates.
  • Multiple Payment Methods: Offer hassle-free payments with pre-integrated options like 2Checkout, Authorize.Net, PayGate, PayPal, Paystack, and Stripe.
  • Lesson Subscription: Learners subscribe to tutor lessons and pay via the wallet, ensuring uninterrupted learning.
  • Easy Scheduling: Simplify order processing with a user-friendly availability calendar for session booking and scheduling.
  • Group Class Packages: Tutors create a series of group classes, enhancing learners' engagement and participation.

Note: While Yo!Coach is rich in features, it could benefit from additional customization options. Additionally, some basic coding knowledge may be helpful for optimal usage. However, some users have reported that the software is buggy and that client onboarding is complicated. It's worth noting that Yo!Coach doesn't provide a free trial.


Yo!Coach plans come with lifetime validity and no recurring charges. However, you have to contact them to get the pricing for the plan you want to go with.

6. Oases Online 

Oases Online is a comprehensive tutoring management software that helps you streamline all aspects of your tutoring business. From lead generation to billing and payments, Oases Online can help you save time and money.

Key Features of Oases: 

  • Effortless Online Management: Seamlessly handle your students in a user-friendly online platform.
  • Scheduling Made Easy: Easily set up appointments and book tutoring sessions, ensuring a hassle-free process.
  • Progress Tracking: Keep track of your clients' progress and performance, tailoring your approach for optimal results.
  • Tailored Learning Paths and Testing: Create personalized learning plans and conduct tests to meet each client's unique learning journey.
  • Streamlined Billing and Payments: Simplify your financial transactions with efficient billing and payment processes.

Note: While Oases Online offers a plethora of features, it's worth noting that the system might present a learning curve. Some users find the assistance of customer service or knowledge-based research helpful. Additionally, the readability of Invoices/Statements for customers might pose challenges.


As your active student count changes, Oases Online tutoring management will automatically adjust your tier. So, you always pay the minimum possible. The starter plan is $99 a month for up to 25 active students and $199 for up to 60 active students. It goes up even higher the more active students you have. You can book a demo. 

How to Choose the Best TutorCruncher Alternative

When choosing a TutorCruncher alternative, it is important to consider your specific needs as a tutor. Here are a few things to keep in mind:

  • Tutoring Software Features: What features are most important to you? Do you need a platform that allows you to schedule appointments, send invoices, or track student progress?
  • Software Price: How much are you willing to spend on a tutoring management software?
  • Ease of use: How easy is the platform to use? Do you need a platform that is user-friendly for both you and your students?
  • Customer support: What kind of customer support is offered? Is there 24/7 support available in case you have any questions or problems?

Once you have considered your needs, you can start researching different TutorCruncher alternatives. Be sure to read reviews of each platform and try out different ones before making a decision.

Boost Your Tutoring Business with Practice 

As online tutoring continues to evolve, having the right tools is a must for tutors to succeed. The ideal software saves time, streamlines operations, and improves the student experience.

Of the TutorCruncher alternatives we mentioned, Practice stands out big time. With our awesome features like unlimited storage, workflow automations, efficient scheduling, communication tools, templates, forms, mobile access, and invoicing - we got everything you need.

By choosing Practice over other tutoring software tools, you'll equip your tutoring biz with an advanced all-in-one platform ready for the future. Sign up for a free trial today and discover how Practice can transform your tutoring business! 

Note:Looking to earn your tutor certification? Check out our comprehensive guide on how to become a certified tutor.

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