Once you start an online tutoring business, there are many things you need to figure out. You may ask yourself: How will I invoice and communicate with my clients? How will I store and share files with them? And, How will I manage all of the essential information around operating my business? Fortunately, there are software programs to help tutors manage these important parts of their tutoring business.
Tutorbird is an all-in-one software for online tutoring companies. It helps tutors manage their schedules, invoices, and payments. Despite its many benefits, some tutoring business owners may look for alternatives. This article will provide an overview of some of the most popular Tutorbird alternatives, their key features, drawbacks, and pricing, helping you decide on the best option for your online tutoring business.
What to Look for in the Best Tutoring Software
As a tutor, you have unique needs to be able to run your business smoothly. Therefore, you need a software program that adequately addresses those needs. While every business is different, there are some common things to consider when deciding on the best tutoring software.
When you are shopping for tutoring software, consider the following:
- Integration with other essential apps such as email, calendar, digital classroom.
- Easy invoicing
- Automatic reminders for recurring payments
- Appointment scheduling and reminders
- CRM applications
- Easy to integrate with your tutoring website
- Online learning tools: whiteboard, video conferencing, file sharing, client portal.
Alternative Tutoring Software Options
Practice
Key Features and Benefits
Practice allows you to spend more time on your tutoring business and less on office work. This client management software has everything you need to store and track all your client information in one place.
The key features of Practice include the following:
- Unlimited storage
- Unlimited automation
- iOS and Android apps for you and your tutoring clients
- Send voice notes and memos
- Supports files up to 100 MB
- Forms and contracts
- Preloaded templates
- Connect multiple Google Calendars
- Invoice and receive payment
- Schedule appointments
- Client portal
Drawbacks
While email templates and e-signatures are unavailable with the basic package, you can upgrade to the pro package to receive these and other bonus features.
Pricing
The basic plan has everything you need to get your tutoring business up and running at $28 monthly after your free trial.
Teachworks
Key Features and Benefits
Teachworks is a business management software for tutoring businesses. This software makes scheduling and communication fast and seamless. You can also grow your business with website plugins and business performance reports.
The key features of Teachworks also include the following:
- Switch between different calendars and views
- Clients can book and reschedule appointments
- Flexible billing options
- Automatic reminders
- Integrate with Lessonspace, Google Meets, and Zoom.
- Customize email templates
- Record lesson notes
- Employee access to resources and information
Drawbacks
While Teachworks has great functionality and features, some users find onboarding more challenging since they do not offer live phone support.
Pricing
The starting price for this software is $15 per month plus $0.25 per student lesson after your free trial.
TutorTrac
Key Features and Benefits
TutorTrac is a cloud-based solution for tutors supporting higher education who need to streamline their scheduling, reporting, and contact records.
The key features of TutorTrac include the following:
- Customizable reports
- Task automation
- Campus portal support
- Online scheduling and appointments
- Workshop enrollment and management
- Surveys and questionnaires
- Sync with calendars and other online apps
- Collaborative writing center support
- Reporting
Drawbacks
While TutorTrac offers essential tools for scheduling and tracking tutoring sessions, it does not have an invoicing, billing, or online payment feature.
Pricing
Software price not provided by the vendor.
TutorCruncher
Key Features and Benefits
TutorCruncher saves you time by allowing you to manage online payments, schedule lessons, and engage with your tutors through their management software. TutorCruncher also makes it easy to integrate into your existing website.
The key features of TutorCruncher include the following:
- Business analytics
- Online whiteboard
- Online scheduling
- Monitor student progress and growth
- Invoice and receive payments
- Easy website integration
- Individual student accounts
Drawbacks
TutorCruncher is not as intuitive as some other software options on this list.
Pricing
The pay-as-you-go plan costs $30 per month plus 1% of earnings.
CoachAccountable
Key Features and Benefits
CoachAccountable works with various business types and sizes to provide quality online training sessions.
The key features of CoachAccountable include the following:
- Online support
- Online scheduling
- Recurring appointments
- SMS and email reminders
- Multiple calendar sync
- Group sessions
- Pre and post-session forms
- Digital contracts
- Client portal
- Customizable access roles
- Custom branding
- Reporting
- Online assignments
Drawbacks
One of the drawbacks of CoachAccountable is that the price increases as you take on more clients, and the software takes some time to get used to.
Pricing
Plans start at $20 per month, but they can go up depending on the number of active clients for a given month.
Vectera
Key Features and Benefits
Vectera helps tutors easily schedule and create branded video meetings with clients. You can conduct secure video meetings with up to four participants and use convenient tools such as a digital whiteboard, co-browsing, and annotating documents.
The key features of Vectera include the following:
- Schedule appointments
- Electronic assignments and tests
- Lesson notes
- Online payments
- Drawing tools
- Screen sharing
- Presenter control management
- Record and playback
- Mobile access
- Presentation streaming and tools
Drawbacks
This software does not feature a parent/student portal or digital hand-raising, making it less individualized for tutoring clients.
Pricing
The starting price is $8.99 per month per user, and a free option is available.
Yo!Coach by Fatbit
Key Features and Benefits
Yo!Coach by Fatbit Technologies is an online solution for professionals who want to start an online tutoring or coaching business. It can be customized to meet the unique needs of any consultation business and is rich in useful features.
The key features of Yo!Coach include the following:
- Schedule appointments
- Billing and invoicing
- Parent/student portal
- Test/quiz creation
- Interactive content
- Self-paced classes
- Import and export content
- Publish content
- Client and employee management
Drawbacks
There needs to be more customization features, and it would be helpful to have some basic coding knowledge before using this software.
Pricing
Software price not provided by the vendor.
Fons
Key Features and Benefits
Complete your invoicing, scheduling, and communicating with just a few clicks. This business management app takes hours of boring administrative tasks and consolidates them for you. You can automate your billing, making it easier to get paid on time without the headache of chasing clients down.
Some more key features of Fons include the following:
- Schedule appointments
- Client and employee management
- Parent/student portal
- Invoicing
- Online payments
- Calendar syncing
Drawbacks
Fons is great for scheduling and receiving online payments, but it does not include the tools needed to manage online lessons. You would have to use another software for progress reporting, online lessons, and file sharing.
Pricing
After the free trial period, Fons starts at $29.95 per month for up to five employees.
Classplus
Key Features and Benefits
Geared towards digital coaches and teachers serving students across India, Classplus is a digital solution to streamline communication with students and create webinars and online classes.
Some of the key features of Classplus include the following:
- Attendance tracking
- Invoicing
- Online payments
- Online courses
- Lesson notes
- Digital assignments and tests
- Parent/student portal
- Progress reports
- 24/7 live support
Drawbacks
The software does not include a scheduling feature or client/employee management features.
Pricing
Software price not provided by the vendor.
GoStudent
Key Features and Benefits
GoStudent matches students to their ideal tutor based on their unique academic needs. Take the guesswork out of determining if you are a good match and let GoStudent make the ideal match for you when you sign on as a tutor and make your own hours.
The key features of GoStudent include the following:
- Personalized matching
- Online lessons
- Scheduling
- Learning goals
- Student/parent portal
Drawbacks
GoStudent sets the rates for their tutors, limiting your ability to negotiate the rate you want.
Pricing
It is free to join as a tutor, but your pay is predetermined.
GradeLink
Key Features and Benefits
GradeLink is an award winning student information and school management system suitable for all grades and subjects. It provides teaching and learning tools to help students achieve their best results.
The key features of GradeLink include the following:
- Unlimited support
- Attendance
- IEP tracking
- Custom reporting
- Employee and student management
- Custom grade scales
- Class calendars
- Student scheduling
- Email blasts
- Teacher webpages
Drawbacks
This software has the tools to run a medium to large sized educational institution and isn’t ideal for small scale tutoring businesses.
Pricing
Contact the vendor for a quote.
Should I Use a Tutorbird Alternative for My Tutoring Business?
Tutorbird is an excellent software that helps tutoring companies manage scheduling and payment. However, it may not be the perfect fit for everyone. There are several alternatives to Tutorbird, and each offers a range of benefits depending on your tutoring business needs. By weighing the benefits and drawbacks of each option, you can make a more informed decision on which software is best suited for you.
If you want to streamline the administrative tasks of your small business with a CRM software geared towards coaches and tutors, sign up for your free trial with Practice.
